ADMINISTRATIVE OFFICE COORDINATOR | AGFC ADMIN OFFICE COORDINATOR

Dates:
Advertisement Opens: June 7, 2019
Advertisement Closes: June 21, 2019
Full Time:
Yes
Salary:
$32,405.00 - $32,405.00 Annually
Minimum Education and/or Experience:

The formal education of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus four years of experience in administrative support, including one year in a supervisory or leadership capacity.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE HUMAN RESOURCES CHIEF.

Preferred Education and/or Experience:
Experience working with contracts and purchase requisitions. Experience working with AASIS.
Knowledge, Abilities, and Skills:

Knowledge of staff development and supervision principles.

Knowledge of department operations, policies, and procedures.

Knowledge of applicable laws and regulations.

Knowledge of computers and software applications.

Knowledge of basic accounting principles.

Knowledge of work-related subject area.

      Ability to prepare, present, and review oral and written information and reports.

      Ability to research and analyze related work program information.

      Ability to develop, recommend, interpret, and apply policies and procedures.

      Ability to analyze financial records and prepare reports.

      Ability to plan, organize, and direct the work of others.

Preferred Knowledge, Abilities, and Skills:
Knowledge of the AGFC purchasing policy and procedures. Knowledge of game and fish regulations.
Postion Location:
City: Little Rock, Arkansas
Office: Little Rock Central Office
Division: Enforcement
Job Summary:

The Arkansas Game and Fish Commission (AGFC) Administrative Office Coordinator is responsible for monitoring and supervising regional office processes including preparation and reporting of budgets, cash receipts and deposits, purchasing, records management, contract management, payroll and personnel administration, public relations, and inventory. This position is governed by state and federal laws and agency policy.

Typical Functions:

Interviews, hires, plans, and directs the activities of subordinate employees by establishing work schedules, assigning specific duties, providing detailed instructions, and monitoring and reviewing work on a regular basis to ensure adherence to instructions, deadlines, proper procedures, and the delivery of services.

 

Conducts performance evaluations on a timely basis and establishes employee goals and development plans.  Processes all required personnel actions following established policies and procedures.

 

Researches and analyzes data pertinent to work programs and agency goals and objectives and prepares reports explaining findings.

 

Assists in budget preparation and monitors budget throughout the budget cycle.

 

Assists in developing or revising policies, procedures, and directives based on research findings.

 

Participates in leadership activities and attends required meetings.

 

Ensures proper and time of time sheets, payroll documents, purchase orders, or any other procedural forms required.

 

Manages the bi-weekly payroll process for the office by maintaining time records, and performing time audits.

 

Maintains record-keeping systems on cash receipts and deposits, budget preparation and reports, inventory, contracts, major maintenance, and office supplies.

 

Prepares and distributes office reports, business and promotional correspondence, budget justification, and customer inquiry responses.

 

Prepares purchase orders and coordinates with the Fiscal Division. Creates and maintains files on office or division operations.

 

Performs other duties as assigned.

Specific Duties and Responsibilities:
NONE
Certificates, Licenses, or Registrations:
Special Job Dimensions:
Other Specific Information:
All applicants are subject to a criminal background check.

As an equal opportunity employer, the Commission will make any reasonable accommodations necessary to ensure equal employment opportunities.