The formal education equivalent of a bachelor’s degree in general business, finance, accounting, or a related field; plus four years of fiscal experience to include AASIS experience.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE HUMAN RESOURCES CHIEF.

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Knowledge of staff development and supervision principles.

Knowledge of department operations, policies, and procedures.

Knowledge of applicable laws and regulations.

Knowledge of computers and software applications.

Knowledge of basic accounting principles.

Knowledge of work-related subject area.

Ability to prepare, present, and review oral and written information and reports.

Ability to research and analyze related work program information.

Ability to develop, recommend, interpret, and apply policies and procedures.

Ability to analyze financial records and prepare reports.

 Ability to plan, organize, and direct the work of others.

Experience in facility maintenance to include budget compilation, procurement and inventory maintenance. A valid Arkansas driver's license and a good driving record are required. Ability to work with the public and possess outstanding customer service skills. Strong interpersonal skills, as well as good oral and written communication skills.

The Arkansas Game and Fish Commission (AGFC) Administrative Office Coordinator is responsible for monitoring and supervising division office processes including preparation and reporting of budgets, cash receipts and deposits, purchasing, records management, contract management, payroll and personnel administration, public relations, and inventory. This position is governed by state and federal laws and agency policy.

Serves as the Fiscal Division lead for coordination and guidance of AGFC Division Bookkeepers. Serves as liaison between various administrative offices and department bookkeepers, provides guidance in areas of expertise, including the state accounting system and general ledger, and assists in reconciling problems. Prepare and assist in developing training materials, goals, and objectives for AGFC Division Bookkeepers. Plan, organize, and conduct training.  Develop procedures, monitoring, and reporting systems based on best practices. Develop handbooks and manuals for Bookkeeper and Fiscal staff use. Conduct workshops to educate personnel on new systems, policies, and procedures. Researches and analyzes data pertinent to work programs and goals, and objectives. Prepares reports explaining findings and recommendations.  Composes correspondence and responses to written inquiries and interprets agency administrative directives, policies, and procedures to ensure consistent application. Answers telephones and routes call to appropriate personnel. Greets and directs visitors. Receives, sorts, and routes daily incoming correspondence. Performs data entry or posting of various information, including invoices and payments, to internal automated tracking and reporting system, general ledger, or other appropriate system after reviewing the documents for accuracy. Reviews files for accuracy and corrects information as needed. Performs other duties as assigned.

Responsible for the maintenance and operation of the Southeast Regional Office to include all structures and grounds within the complex. Oversee clerical and accounting functions, including supervising staff to perform support functions for area employees. Establish work procedures and coordinate work flow among staff, including office space. Perform duties including preparation and distribution of correspondence, reports, etc. Contract maintenance and repairs. Research and make equipment purchases. Prepare budget request and reconcile expenditures to meet the needs of the facility, including coding and processing invoices and p-card expenditures and reports. Maintain inventory, administrative records, databases, confidential and other manual and electronic files.

Greet and direct public in person, as well as by telephone. Respond to inquiries from general public, employees and other agencies. Sell hunting, fishing licenses, permits and publications to include monthly sales reports, bank deposits, and credit card reports. Approve staff work and leave time.

Research, analyze and produce reports. Develop and modify procedures and forms for new or revised applications. Be willing to adapt to changes and stay current in applicable area by attending training, workshops and meetings.

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